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Many Microsoft Word users know the most basic ways to select text in a document.
The following table lists contains 20 sure-fire selection techniques that will make selecting text much less frustrating.
MICROSOFT WORD SELECTION TECHNIQUES
TECHNIQUE
DESCRIPTION
1. Click-and-drag
Selects the desired text
2. SHIFT + Arrows
Selects one character or line at a time
3. SHIFT + HOME
Selects from the insertion point to the left margin
4. SHIFT + END
Selects from the insertion point to the right margin
5. SHIFT + CTRL + HOME
Selects from the insertion point to the beginning of the document
6. SHIFT + CTRL + END
Selects from the insertion point to the end of the document
7. Double-click on a desired word
Selects the desired word
8. Triple-click in a desired paragraph
Selects the desired paragraph
9. Single-click in the Selection Bar*
Selects the desired line
10. Double-click in the Selection Bar*
Selects the desired paragraph
11. Vertical click-and-drag in the Selection Bar*
Selects multiple lines of text
12. Triple-click in the Selection Bar*
Selects the entire document
13. CTRL + Single-click in the Selection Bar*
Selects the entire document
14. CTRL + A
Selects the entire document
15. CTRL + Single-click in the desired sentence
Selects the entire sentence
16. Click + SHIFT + Click
Selects a contiguous block of text
17. Selection + CTRL + Selection
Selects a non-contiguous block of text
18. ALT + Click-and-drag
Selects a vertical block of text
19. SHIFT + CTRL + Left or Right Arrow
Selects to the beginning or end of current word
20. SHIFT + CTRL + Up or Down Arrow
Selects to the beginning or end of current paragraph
* The Selection Bar is the left margin that appears in Print Layout view. When the mouse is place in the left margin, the Selection Bar Pointer appears ().
The New Service Pack is expected to be available for Technet, MSDN, and Volume Licensing customers on February 17th, with a release to the General public about a week later. Of course these dates can move around a bit. The product was Released to Manufacturing on February 9th.
How much difference will you see after you install this Service Pack?
For most people there won’t be any notable change to what you are doing or any fantastic new features. Unless you do quite a bit with Virtualization, most of this service pack is about compiling the hotfixes and patches. If you look at the notable changes document you will find that the majority of changes revolve around some services that are not used by most people (Direct Access, Failover Clustering, etc…)
For those of you using Hyper-V or VDI, there are some really nice new features. Primarily Dynamic Memory in Hyper-V which will allow a much greater density of Virtual Machines on each server. Microsoft says around a 40% improvement of density per server. RemoteFX is the other big feature which will allow you to Virtualize the GPU on a server to the Virtual Desktop. Giving a much richer desktop experience to client machines, especially the very low cost, very thin client devices.
Starting with Windows Vista and being improved in Windows 7 is the new search capabilities. Searching for content in your computer has never been quicker than it is now.
With the indexing service it is very simple and fairly quick to not only search for a file name but to search the contents of documents and email.
Microsoft builds in filters for many of the common file types (doc, docx, xls, xlsx, txt, etc…) however some third party software has files that are not indexed by default.
PDF files are a very common file that is used that is not indexed by default. You must install Acrobat reader or some other viewer, which will register the PDF extension with the system and start indexing the files.
If you are running the 32 bit version of Windows Adobe Acrobat Reader 9 will automatically install the ifilter program which will allow the system to not only index the file name but also index the contents of PDF files that are recognized as text. Some PDF files recognize the contents as text and other while showing words see them as a picture. Usually this can depend on how the file was created. If you take a Word doc and save as a PDF, Acrobat can recognize the characters. If you scan a document Acrobat will usually see this as a picture of the paper, you can run OCR software to covert to characters.
The tool is still in beta so there are some oddities but it is very thorough in its analysis of a system and how an application can expose that system to threats. The current version only works on Windows 7 and Windows Server 2008 R2.
The setup is very straightforward.
Once the program is installed it does have to run as an administrator.
Thanks again for the great feedback on our keyboard shortcuts series. We will issue another round, complete with your suggestions, in the next few months. Without further ado, here are the lesser-known keyboard shortcuts for Microsoft Word
More from our series of off-the-beaten-path keyboard shortcuts…
Thanks again to all who sent their favorites from PowerPoint and Excel. If you have any favorite “clutch” efficiencies in Outlook, and you feel so motivated, drop them in an email to me at hferrise@t3training.com
Microsoft Outlook
CTRL+1
Switch to Mail
CTRL+U
Mark as unread
CTRL+SHIFT+B
Open Address Book
CTRL+2
Switch to Calendar
ALT+F2
Show/hide To Do bar
CTRL+SHIFT+K
Create new task
CTRL+SHIFT+G
Flag for follow up
CTRL+E
Find message or other item
CTRL+F
Forward
ALT+S
Send
CTRL+SHIFT+A
Create new appointment
CTRL+R
Reply
F9
Check for new messages
CTRL+SHIFT+L
Create distribution list
ALT+=
Switch to Month view
Check back on Monday for our favorites from Microsoft Word.
Many Microsoft Excel users know the most common keyboard shortcuts.
The following table lists some of the more obscure ones that consistently generate a “I had no idea that one existed” response from even our most experienced, power-user-type students.
Microsoft Excel
CTRL+SHIFT+&
Apply outline border to selection
CTRL+ARROW
Moves to end of current range
SHIFT+SPBAR
Select entire row
CTRL+SHIFT+*
Selects current range
CTRL+T
Create Table dialog box
F2
Edit active cell
CTRL+ `
Reveal all formulas in a worksheet
CTRL+ ;
Insert current date
SHIFT+F2
Add or edit comment
CTRL+9
Hides selected rows
CTRL+ ‘
Copy value from cell above
F3
Paste Name dialog box
CTRL+0
Hides selected columns
CTRL+SPBAR
Select entire column
SHIFT+F3
Insert Function dialog box
Stay tuned for our next posting which will highlight lesser-known but totally clutch PowerPoint shortcuts.
Sorry for the long delay since our last post. Thank you for your outpouring of enthusiastic comments and gentle nudges for more content. Due to the large amount of positive feedback that we have received, we resolve to make our blog a much higher priority than last year. Cheers to a successful and prosperous 2011.
Microsoft recently unveiled Version 2.0 of Surface. Ok, I know there really isn’t anything you can do with it currently and I certainly wouldn’t spend the money on it now.
It’s just kind of cool and in the future could be really nice.
).
