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Many Microsoft Word users know the most basic ways to select text in a document.
The following table lists contains 20 sure-fire selection techniques that will make selecting text much less frustrating.
MICROSOFT WORD SELECTION TECHNIQUES
TECHNIQUE
DESCRIPTION
1. Click-and-drag
Selects the desired text
2. SHIFT + Arrows
Selects one character or line at a time
3. SHIFT + HOME
Selects from the insertion point to the left margin
4. SHIFT + END
Selects from the insertion point to the right margin
5. SHIFT + CTRL + HOME
Selects from the insertion point to the beginning of the document
6. SHIFT + CTRL + END
Selects from the insertion point to the end of the document
7. Double-click on a desired word
Selects the desired word
8. Triple-click in a desired paragraph
Selects the desired paragraph
9. Single-click in the Selection Bar*
Selects the desired line
10. Double-click in the Selection Bar*
Selects the desired paragraph
11. Vertical click-and-drag in the Selection Bar*
Selects multiple lines of text
12. Triple-click in the Selection Bar*
Selects the entire document
13. CTRL + Single-click in the Selection Bar*
Selects the entire document
14. CTRL + A
Selects the entire document
15. CTRL + Single-click in the desired sentence
Selects the entire sentence
16. Click + SHIFT + Click
Selects a contiguous block of text
17. Selection + CTRL + Selection
Selects a non-contiguous block of text
18. ALT + Click-and-drag
Selects a vertical block of text
19. SHIFT + CTRL + Left or Right Arrow
Selects to the beginning or end of current word
20. SHIFT + CTRL + Up or Down Arrow
Selects to the beginning or end of current paragraph
* The Selection Bar is the left margin that appears in Print Layout view. When the mouse is place in the left margin, the Selection Bar Pointer appears ().
Thanks again for the great feedback on our keyboard shortcuts series. We will issue another round, complete with your suggestions, in the next few months. Without further ado, here are the lesser-known keyboard shortcuts for Microsoft Word
More from our series of off-the-beaten-path keyboard shortcuts…
Thanks again to all who sent their favorites from PowerPoint and Excel. If you have any favorite “clutch” efficiencies in Outlook, and you feel so motivated, drop them in an email to me at hferrise@t3training.com
Microsoft Outlook
CTRL+1
Switch to Mail
CTRL+U
Mark as unread
CTRL+SHIFT+B
Open Address Book
CTRL+2
Switch to Calendar
ALT+F2
Show/hide To Do bar
CTRL+SHIFT+K
Create new task
CTRL+SHIFT+G
Flag for follow up
CTRL+E
Find message or other item
CTRL+F
Forward
ALT+S
Send
CTRL+SHIFT+A
Create new appointment
CTRL+R
Reply
F9
Check for new messages
CTRL+SHIFT+L
Create distribution list
ALT+=
Switch to Month view
Check back on Monday for our favorites from Microsoft Word.
Many Microsoft Excel users know the most common keyboard shortcuts.
The following table lists some of the more obscure ones that consistently generate a “I had no idea that one existed” response from even our most experienced, power-user-type students.
Microsoft Excel
CTRL+SHIFT+&
Apply outline border to selection
CTRL+ARROW
Moves to end of current range
SHIFT+SPBAR
Select entire row
CTRL+SHIFT+*
Selects current range
CTRL+T
Create Table dialog box
F2
Edit active cell
CTRL+ `
Reveal all formulas in a worksheet
CTRL+ ;
Insert current date
SHIFT+F2
Add or edit comment
CTRL+9
Hides selected rows
CTRL+ ‘
Copy value from cell above
F3
Paste Name dialog box
CTRL+0
Hides selected columns
CTRL+SPBAR
Select entire column
SHIFT+F3
Insert Function dialog box
Stay tuned for our next posting which will highlight lesser-known but totally clutch PowerPoint shortcuts.
Sorry for the long delay since our last post. Thank you for your outpouring of enthusiastic comments and gentle nudges for more content. Due to the large amount of positive feedback that we have received, we resolve to make our blog a much higher priority than last year. Cheers to a successful and prosperous 2011.
Microsoft recently unveiled Version 2.0 of Surface. Ok, I know there really isn’t anything you can do with it currently and I certainly wouldn’t spend the money on it now.
It’s just kind of cool and in the future could be really nice.
We have had the ability to publish an Excel Workbook to the web before but we needed to have either SharePoint or save the file as an HTML page and then post. Now with the Office Web Apps you can publish your Workbook to the web in either your website or a blog entry like this one. The advantage of this method is that when you update the data in the workbook it automatically updates the webpage that is displaying the workbook.
It might not be needed for everything but I think it is kind of cool.
Follow this link to get the directions on how to do this. You can also do this with PowerPoint.
The Remote Desktop Connection Manager (or RDCMan, for short) is a pretty cool, free tool from Microsoft to help manage all those remote desktop connections.
You can create multiple files with an .rdg extension.
Once you have created a file you can look at the settings.
The settings will allow you to manage logins, gateways, display settings, and other options for all of your connections.
Now just add your servers into the system. You can create groups for them and override the default settings with different connections options.
Once you have the servers added, you can see a preview of each one and just double click on one to connect to it. Switching to another server is as easy as clicking on that one.
Instead of having a bunch of windows open, you can manage all of the connections very easily with this free tool. Give it a try.
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